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Academic Policies and Procedures


The following section contains important regulations that govern the enrollment and academic progress of GUB students:

 

Student Responsibility to Keep Informed

This catalog, along with the Schedule of Classes and registration materials distributed each trimester, provides essential information. Students are responsible for keeping themselves informed of current policies, procedures, and changes printed in this catalog and in the official notices that are announced and posted time to time.

Students should also be aware that the curricular requirements are those in effect in the academic year of their admission. Students who withdraw for two or more trimesters are subject to the requirements in effect during the trimester that they return. Students who change their major are governed by the curricular requirements and regulations in effect during the academic year in which the change is made.

 

Admission Requirements

Undergraduate Programs

 

A candidate must fulfill any of the following requirements for admission to an undergraduate program at GUB:

·    S/he must have at least 2nd division or a minimum GPA of 2.5 or an equivalent grade separately in SSC and HSC or equivalent public examinations. However, if the candidate has a minimum GPA of 2.0 in either of these examinations, his/her cumulative GPA of the two examinations must be at least 6.0.


·    S/he must have passed at least 5 subjects in the O-Level and at least 2 subjects in the A-Level examinations. In these two examinations, the candidate must have a minimum GPA of 4.0 or grade ‘B’ in 4 of the 7 subjects and a GPA of at least 3.5 or grade ‘C’ in the rest. 


·    A candidate for BA in Music, Fashion Design and Fine Arts, and Graphics must have a minimum GPA of 2.0 separately in SSC/O-Level and HSC/A-Level or equivalent public examinations.


·   A ward of freedom fighter (s) will be considered eligible for admission if s/he has a total GPA of 5.0 in SSC and HSC or equivalent public examinations.


 

Graduate Programs

A candidate for the graduate program must have a minimum GPA of 2.00 in the bachelor’s degree, provided s/he has the academic qualifications for undergraduate programs as mentioned above.

 

Admission of Foreign Students

GUB encourages the admission of foreign students to different programs. If a student fulfills the general admission requirements for the specific program, s/he will write an application addressed to the Registrar along with the Official Academic Transcripts issued by the previous institutions. The Equivalence Committee of GUB will assess the papers of the student and make an evaluative recommendation. Based on the recommendation, the Dean of the Faculty will confirm the admission of the student. It is to mention that the Chair of the Department or the Dean of the Faculty concerned will determine the credit requirements for the student for the specific program.

 

Trimester of GUB

The academic year of GUB is divided into 3 (three) trimesters of equal time interval and all programs operate on this trimester system. The Spring trimester spans from January to April, the Summer from May to August, and the Fall from September to December. In each trimester, the classes usually start in the second week of the beginning month and final exams in the third week of the last month of the trimester. The academic calendar provides the deadlines for advising, registration, add/drop of courses, exam dates, holidays, and other information.

 

Duration of the Program

Normally a student in undergraduate program completes his/her program in 10-12 trimesters or in a time period of 4 (four) years. However, an undergraduate student must complete his/her program in a maximum period of 8 (eight) years. A graduate student normally completes his/her program in 9 trimesters or in a period of 2 (two) years. However, a graduate student must complete his/her program in a maximum period of 5 (five) years.

 

Academic Advising

GUB endeavors to ensure that all students receive sound academic advice and guidance by the academic advisors or faculty members during their undergraduate or graduate studies. At the time of course registration in a trimester, each student must receive academic regarding the number of courses, or the courses in different categories for the purpose of registration. The advisor also determines the credit requirements for a student for the program s/he studies.

 

Waiver of Courses

Students with excellent academic records and/or extensive professional experience may apply to the Dean of the Faculty or Advisor of the program along with the latest academic transcripts issued by the previous institutions for course waiver. A student who has completed the same or advanced course and got the letter grade of ‘B’ or higher from the institution which follows the grading policy of UGC of Bangladesh may get the course waiver from the current program. However, the letter grade ‘C’ can also be considered for course waiver if the highest letter grade ‘A’ or ‘A+’ of the institution is based on 90% or more marks. Under all circumstances, GUB authority reserves the right to accept or refuse the student’s appeal for course waiver.

 

Credit Transfer

The student, native or foreign, willing to transfer his/her credits from other accredited institutions to GUB must fulfill the general admission requirements for the specific program. The student must write an application for credit transfer to the Registrar of GUB along with the Official Academic Transcripts issued by the previous institutions and NOC (no objection certificate). Under no circumstances, can a student transfer more than 50% credits from other institutions to GUB.

The student willing to transfer his/her credits from GUB to other institutions in Bangladesh or abroad must write an application to the Registrar of GUB along with the papers issued by the institution s/he is willing to study. The student may again come back and study at GUB. S/he can also attend classes in a trimester but s/he has to register for courses as special or non-degree student.

 

Selecting the Major

The credit requirement for any specific program at undergraduate and graduate levels is set by the department concerned. A student is advised to choose his/her major usually after completing all core and/or GED, and/or capstone courses at both undergraduate and graduate programs.

 

Selecting Minor

In the Faculty of Business Studies, a minor consists of 9 credits of course work in undergraduate programs. Some more specific requirements may be assigned by the department. Students must consult the department for full details.

 

Registration and Course Information

Course Registration

Official admission to specific program at GUB precedes registration for courses. The registration process consists of three steps:

(a)    The selection of courses with the assistance of an advisor.

(b)   The submission of registration materials.

(c)    The payment of tuition and other fees for the approved program

The registration process is completed only after tuition and other fees are paid in accordance with the payment instructions. A student will not be allowed to register if there are unpaid fees in the previous trimester. Without completing registration, no student will be allowed to attend the classes. Registration dates for each trimester are announced in advance by the Office of the Registrar.

 

Credit Loads

To be considered a full-time student, a student must carry a minimum of 12 credits and 9 credits per trimester for undergraduate and graduate program respectively; otherwise s/he will be treated as a part-time student. A student willing to take more than 15 credits and 12 credits in a trimester for undergraduate and graduate programs respectively must take written permission from the Dean of the Faculty. A student may change the status of full-time or part-time twice in the entire program. The application for changing the status must be submitted to the Dean of the Faculty at least 2 weeks before the class commencement date of each trimester.

 

Late Registration

Students who do not complete registration during the period specified in the registration instructions may do so during the late registration period. Students registering late may be subject to a late payment fee determined by GUB authority time to time. The university reserves the right to refuse registration to a student who does not adhere to published registration schedules.

 

Add/Drop of Courses

Students must obtain permission from their academic advisor or the Dean of the Faculty to add or drop courses. Without penalty students may add or drop courses in the second week and with penalty they may do so in the third week from the class commencement date in each trimester. The amount of penalty will be announced by the Office of the Registrar.

 

Withdrawal

A student willing to withdraw from all courses before the end of the second week from the class commencement date in each trimester must write an application and submit it to the Office of the Registrar. The date on which the Registrar signs the withdrawal form is considered the official withdrawal date. A student who leaves the university without officially withdrawing in this manner receives a failing grade (F) in each course.

A student is not eligible for any adjustment of tuition fees unless the withdrawal is formally reported to the Office of the Registrar. A student who leaves the university after the second week receives grades of F in all courses.

 

Readmission to GUB

A student who is dismissed from the GUB for any reason,  or who withdraws during a trimester, or who fails to register for the next regularly scheduled trimester may not register again without receiving permission from the Dean to re-enter GUB. Students seeking re-entry to GUB must initiate the process at least 3 weeks prior to the beginning of the trimester for which registration is sought.

 

Holds

The privileges of registration, advance registration, and receipt of transcripts are barred to students having outstanding obligations to the university. Obligations may take the form of unpaid monies, unreturned or damaged books and equipment, other charges for which a student may become legally indebted to the university, and failure to comply with the disciplinary sanctions or administrative actions. The departments or offices may place “holds” on registration, and transcripts for any students having an outstanding obligation.

 

Class Schedules and Hours

Starting and closing dates for each trimester, scheduled holidays, and other important scheduling information can be found in the academic calendar of GUB.

 

Classes of GUB

For each course, credit hours are assigned on the basis of a 14-week trimester. Since Monday is the weekly holiday for GUB, all classes are held on Tuesday through Sunday. In undergraduate programs, for each 3-credit course, 2 (two) classes each of one hour and a half duration are held in a week. For 1-credit lab, 2-hour lab work is assigned for each student.

In graduate programs, for each 3-credit course 1 (one) class of 3-hour duration is held in each week. There is a 15-20 minutes tea break in the class. Most classes of MBA, MBM, LLM, and MSS in Anthropology are held on Fridays and Saturdays. If any class is hampered due to hartal, strikes, or some unavoidable causes, a make-up class is held in next 1-2 week(s).

 

Attendance

The students have to be present in the classroom and ensure an attendance of at least 75% in each course registered. Attendance below 75% will make the student non-collegiate. However, the student having less attendance (than the required) for genuine reasons may apply for reconsideration paying a fine of BDT 1000.00 and get permission from the Dean of the Faculty. No student will be allowed to write the final examination if s/he has less than 60% attendance.

 

Absence Due to Religious Observance

It is the policy of the university to excuse without penalty students who are absent because of religious observances and to allow the make-up of work missed because of such absence. Examinations and special required out-of-class activities ordinarily are not scheduled on those days when such students refrain from participating in secular activities. Absences for reasons of religious obligation are not counted for purposes of reporting. A student absent from an examination because of any required religious observance is given an opportunity to make up the examination without penalty.

 

Grades and Records

Performance Evaluation

The performance of a student will be continually evaluated during the trimester through mid-term exam, class tests/quizzes, assignments, presentations, and final exam. The final grade and its numeral score on a particular course earned by a student will be based on the total marks obtained in the course. The course teacher will allocate 100 marks for a particular course in the following categories:

Categories

Marks Distribution

Class attendance & Participation

10

Assignment & Presentation

10

3 Quizzes/Class tests

15

Mid-term Exam

25

Final Exam

40

Total

100

 

Rounding Up Marks

The course teacher is responsible for summing up the marks obtained in different categories on a particular course. S/he will round up only the total marks. Under no circumstances, can s/he round up the mark in any other category.

 

Grades Earned

GUB fully complies with the ‘Uniform Grading System’ as suggested by UGC of Bangladesh. A student may earn any of the four passing letter grades such as ‘A’, ‘B’, ‘C’, and ‘D’ on the basis of his/her performance in a course. The range of marks and their corresponding letter grades, numerical equivalent, and their definitions are given as under:

 

Marks Obtained

Letter
Grade

Numerical
Equivalent

Definition

80% and above

A+

4.00

Excellent

75% < 80%

A

3.75

Excellent

70% < 75%

A-

3.50

Very Good

65% < 70%

B+

3.25

Good

60% < 65%

B

3.00

Good

55% < 60%

B-

2.75

Good

50% < 55%

C+

2.50

Average

45% < 50%

C

2.25

Average

40% < 45%

D

2.00

Below Average

Less than 40%

F*

0.00

Failing

 

I*

-

Incomplete

 

W*

-

Withdrawal

 

F, I and W Grades

The star-marked (*) letter grades such as ‘F’, ‘I’, and ‘W’ are not regarded as passing grades. Any course in which a student has obtained ‘F’ grade will not be counted towards earned credit. In that case, the student must repeat the course in next 3 (three) trimesters by paying full tuition fees for the course and convert the ‘F ‘grade to any passing grade. Failing to do so will result in incomplete degree.

A student will be assigned ‘I’ grade, if s/he has completed up to mid-term exam and has earned a passing grade up to the point of absence. It is the responsibility of the student to take makeup final exam and convert ‘I’ grade to any passing grade in next 2 (two) trimesters by paying 30% of tuition fees. An ‘I’ automatically converts to an ‘F’ at the end of two trimesters, if s/he fails to improve it to a passing grade.

A student will be assigned ‘W’ grade, if s/he is reported or his/her result is withheld for some reasons. Once the decision is made about the student assigned ‘W’ grade, the ‘W’ grades converts to either any passing grade or ‘F’ grade.

 

Calculation of CGPA

The grade point in each course is computed by multiplying its numerical equivalent by the number of credits earned in the course. The grade points earned in all such courses are added together and the sum is divided by the total credits attempted in those courses. In other words, the CGPA is computed in the following manner:


     

For example, if a student completes four courses in a trimester having credit hours of  C1, C2, C3, C4,  and his/her grade points in these courses are G1, G2, G3, G4 respectively  then:


     


Appeals for Grade

A student having complaint about a course grade or the mark received for a particular piece of work in a course, are urged to (1) resolve the matter through discussion with the course teacher. If the issue cannot be satisfactorily resolved between student and instructor, the student may (2) specify in writing the basis for the complaint and request a review by the Chair of the department within 2 weeks from the date of publication of the grade. The student must make a payment of BDT 1,000 for lodging this complaint.

The Chair of the department in consultation with the Dean will arrange for rechecking the script or reviewing a particular piece of work to determine the grade. In this case the revised grade (better or worse) will be considered final.

 

Repeating Courses

The student may have the option to register the course as a new course in next two trimesters to improve the grade. The course repeated must carry the same course code, course title, and course contents. Under all circumstances, the higher grade will be taken into account toward calculating the final CGPA and the lower grade will not be shown in the transcript. A student taking the advantage of retake policy will not be eligible for receiving Gold Medal or Award.

 

Improvement Examinations

A student who earns a grade of B- or worse in a course may take improvement final exam in next two trimesters by paying 30% of tuition fees. A student can also take make-up mid-term exam, if s/he was not able to appear in the exam for some valid reason. Similarly, s/he can also take improvement mid-term exam if s/he gets less than 40% marks. In both the cases, the students must pay 20% of tuition fees and the exam must be held during the trimester.

 

Scholastic Standing

A student’s scholastic standing is determined by the CGPA earned during the program. A student is expected to take the requisite number of courses and maintain a minimum CGPA of 2.00 (both in trimester and cumulative).

 

Probation and Dismissal

A student whose CGPA is less than 2.0 for the first two or subsequent trimesters will be placed on probation for the next three trimesters. Failure to raise the CGPA at least 2.00 by the end of probationary period will lead to his/her dismissal from GUB. A student placed on probation can register at most 2 new courses in a trimester only with the permission of academic advisor. Students who are on probation or subject to dismissal are not allowed to drop a trimester or to take leave of absence.

                          

Degree Requirements

The degree for any program is awarded by GUB upon the recommendation of concerned Faculty. Recommendation depends upon fulfillment of the following requirements:

(a)    Completion of the prescribed curriculum within 8 (eight) years for undergraduate programs (except for LLB (pass)) and 4 (four) years for graduate programs.

(b)   A minimum CGPA of 2.0 in all courses.

(c)    Completion at least 50% credits at GUB.

(d)   Payment of all university dues.

(e)    All properties of university returned to GUB authority

(f)     Applying to the Registrar of GUB stating the intention to be graduated.

It is to mention that GUB authority reserves the right to cancel any awarded degree, if any forgery or fraud in information or documentation provided found later.